Ship certificate management software
Swift access to survey records and certification documents
Our ship certificate management software system provides complete integrity management, standardized marine quality, and ship safety management solution for all certification documents and survey records related to the Safety Management System (SMS) operations of vessels. smartPAL ‘s certificate management module provides a one-stop solution to the maritime industry to ensure certification of each vessel type and/or flag is up to date, allowing ship managers to closely monitor and follow up on the operational and compliance status of their vessels for regulatory body and class requirements.
Efficient and imperative monitoring of certification and other ship-specific documents are color-coded to ensure proper organization and required actions.
A web-based fleet management software to seamlessly connect offices and vessels
Fully secure application that requires user privileges to access
Conveniently add multiple certificates with no limitations, to the vessels and other class requirements
Dashboard-based, one-stop automated alert system, presented through a dashboard interface that can be used to notify users when certificates for vessels are nearing their expiration dates
Certificates and surveys are assigned color-coded statuses to indicate the urgency of action required. Red denotes immediate action is required, orange denotes action is required within a month, and yellow denotes action is needed within two months
Keeps track and prompts users about the agreement status of any document such as the condition of class, dispensations, attestations, exemptions, and memoranda
Manage fleet certificates and surveys with an effective renewal functionality that ensures all equipment, class, safety, and other certificates are renewed in a timely and efficient manner
Enable the categorization of certification based on criteria such as class, safety, flag state, or according to specific needs for both company and vessel
Authority flexibility supports special arrangements to be specified for crew management while updating certification records
The Reporting System helps report all certificates associated by ship, category, certificate type, and expiry date
Enhanced Compliance: Ensures compliance with regulatory requirements and classification rules, reducing the risk of penalties and operational disruptions
Proactive Risk Management: Alerts users to non-conformities from audits, near misses, inspections, or accidents, enabling proactive remediation to prevent onboard incidents
Streamlined Operations: Reduces the administrative burden of managing shipping industry regulations, vetting inspections, and Port State Control, optimizing operational efficiency
Improved Safety Culture: Facilitates tracking of inspection attendance, toolbox meetings, and safe drilling participation, fostering a culture of safety among crew members
Efficient Resource Management: Supports effective day-to-day work procedures, ensuring resources are utilized efficiently while maintaining quality and safety standards
Frequently Asked Questions
By centralizing all vessel certification and survey records, the web-based smartPAL Certificate Management Software ensures compliance with regulatory agencies and class requirements for safe maritime operations.
Proactive compliance and risk mitigation are made possible by the system's dashboard-based automated alert system, which notifies users ahead of time when vessel certificates are about to expire.
In order to help crew and managers effectively prioritize urgent renewals, certificates are given Red (immediate action), Orange (within a month), and Yellow (within two months) statuses.
Yes. Conditional agreements, dispensations, attestations, exemptions, and memoranda are all tracked and monitored by the system, which guarantees thorough document integrity and compliance supervision.
In order to guarantee the accuracy of fleet-wide certification, it maintains all important records, such as equipment certificates, class certificates, safety certificates, and operational survey documents.
In order to guarantee that all certificates and surveys are renewed on schedule and without administrative delays, smartPAL offers effective renewal functionality that automates updates and reminders.
Office employees and crew onboard can easily view, update, and manage documents thanks to the secure web-based platform's centralized access to certificates and surveys.
Provide audit-ready oversight and facilitate prompt fleet-wide compliance monitoring by creating comprehensive reports by ship, certificate type, category, and expiration date.
Class, Safety, Flag State, or custom criteria can be used to arrange certificates, enabling flexible document management that is suited to fleet operations and legal requirements.
Yes. In order to facilitate compliance management, smartPAL easily integrates with HSEQ and QDMS, connecting certificates to more comprehensive safety management systems and document control workflows.
