Ship Document Management System
Quality documentation and data for HSEQ operations of vessels
QDMS is a ship-shore integrated ship document management system that streamlines document management. This module was designed to minimize administrative workload and promote the implementation of efficient HSEQ policies across the fleet and organization. Enhance safety and efficiency in vessel operations by integrating with HSEQ‘s ship safety management module.
Flexible structure to suit ship document management needs of shipping companies regardless of size or geographical presence
Supports all internal and external document types such as policies, procedures, forms, manuals, and safety advisory notes
Revision control mechanism can be set for efficient workflow for document creation, revision, review, approval, and publishing
Full document management control throughout the documents’ lifespan e.g. version control, and archiving
Facilitates the transfer of files from ship to shore with a built-in document replication feature, resulting in substantial savings associated with data communication
Perform document comparison to compare previous versions of uploaded files against revised versions
Document mapping can be done against each company and vessel
Configure folder access on a per-role basis, with the additional option to generate a list of all users when required
Generate status lists of documents that indicate whether they are in draft, publish, or archive state.
View lists of documents mapped under each vessel or various vessel types
Get notified about documents that are nearing their expiry dates (policies, contracts, and more)
Other Products
HSEQ
HSEQ
A fully integrated ship safety management system that supports all operational and administrative workflows in the maritime industry.
Certification
Certification
The Certification module is a comprehensive software solution for all certification documents and survey records related to the HSEQ operations.
Frequently Asked Questions
A ship-shore integrated document management system called smartPAL QDMS makes it easier to create, store, and retrieve HSEQ documents, which lowers administrative burden and boosts fleet-wide operational effectiveness.
The system ensures compliance and crew members always have access to the most recent official policies and manuals by offering revision control, version tracking, and workflow management for document creation, review, approval, publishing, and archiving.
Secure ship-to-shore file replication is made possible by QDMS, which lowers data communication expenses while guaranteeing that onboard staff members have access to the most recent safety protocols and documentation.
All necessary HSEQ documentation, including manuals, forms, policies, procedures, and safety advisory notes, covering both internal and external requirements, is supported by the system.
Yes. To ensure proactive compliance and avoid regulatory lapses, QDMS automatically creates alerts for policies, contracts, and certificates that are about to expire.
Role-based folder access can be set up by users to limit who can see, edit, and approve documents. It is also possible to generate a list of authorized users for compliance and auditing purposes.
Yes. The document comparison feature promotes transparency and quality control by allowing users to rapidly spot differences between earlier and updated versions.
By enabling document mapping by vessel or vessel type, QDMS guarantees uniform fleet-wide implementation of pertinent HSEQ protocols while lowering errors.
The system maintains a single record of safety, compliance, and operational documentation by integrating with the HSEQ and Certification modules with ease.
Yes. Because of its scalable and adaptable design, QDMS can accommodate fleet expansion without causing any problems for shipping companies of any size or location.
